These answers are only what I do and whilst it works for me there might be better ways of doing it.
First off some background info, I play as Sportkring Sint Niklaas who I've brought through the Belgian ranks mainly using young players, so they're not the best or most reputable club and some of what I do might work differently for bigger teams. I have my youth teams match my first team's tactics so the players who stay at the club get used to playing our way. Any where I've mentioned the Belgian players specifically or the Belgian National youth sides is looking for players for home grown quota's and should be replaced by whichever country you play in.
- How do you determine whether you sign, develop or release youth players? (Is it just based on star rating for potential?)
I mainly base it on star rating for potential when looking at buying players. With a minimum of 4 stars potential needed (or the occasional 3 1/2 stars if they are virtually there and I need a backup) in a role I use. For players coming through my youth setup I tend to use 2 stars as a minimum potential to be bothered about and 3 1/2 star potential for a role I use if I'm looking to develop them into players I'd use.
- How do you go about finding and signing any youth players?
I have my scouts spread out looking for a minimum of 3 star CA or 4 star PA, though I rarely sign players to go straight in my first team. I also monitor the Belgian national youth teams every 6 months and check the highest valued Belgian under 16's through search filters after youth intake and during pre season. Also I periodically sort all scouted players by potential as well to see if I can find any bargains.
- Do any ever slip through the net? and why?
Yes I miss out on players I've identified because they chose a more reputable club or foreign ones that would blow my wage budget. I'm yet to have someone slip through the net after coming through my youth setup.
- Do you keep them in your team or loan them out?
For players whose development I care about I tend to keep them (unless a feeder club specifically asks for them on loan) until they are good enough for the division below then loan them out on at least first team regular status, preferably key player status for a year then they tend to come back to me ready to be a backup option at my club so I then loan them to a side lower in my division or abroad until they are good enough to be a rotation option for me. (for 1 CB this meant a year at a lower pro league club before a year at Reading in the prem before he was ready to be my third choice CB due to the strength I have there, with the main thing now stopping him being one of the starters is the partnership infront of him being so effective when played together)
- How many years does it take to develop them from a obscurity to a quality player?
On average they become ready to be first team regulars by 21, some at 19, with them hitting backup status by 17.
- How do you go about individual training?
I normally let my assistant handle it up to age 17/18 when I start to think about introducing them as backup or loaning them out, at which point they train the role I'd look to use them in most.
- How do you monitor progress and check they are improving?
I tend to check via stats (e.g. apps goals average rating while out on loan) or gut feeling based on how they play in my first team (sometimes ignoring ratings for the match if I felt they had a better or worse game then shown)
- Do you use senior players to tutor them?
Sometimes when they are in the under 19s but I don't make a point of it at that age. When they become rotation options I'll get whoever is infront of them in the first team to if they are old enough unless that player is one I am looking to get rid of.
- When do you decide to break them into the first team? Cups? Minutes?
I tend to use a rotated squad in cups mainly featuring second choice players and backups, normally featuring 2 first team players/ experienced players with a couple more experienced players on the bench. Then I'd normally play 2 17 year olds somewhere in my cup sides (normally in the position I've got the first choice for on the bench incase they are overly bad).
In what should be an easy league win e.g. relegation contenders when I'd normally rotate the squad I'll play 3-4 youngsters who I deem as backup or the most promising 17year olds along side the first team unless the fixtures don't allow it.
- Any other useful information?
My head of youth development has as close to 20 20 20 20 working with youth, Judging PA, Man management, Judging CA as possible. Scouts aim for the highest judging PA possible, relaxed a little in an attempt to cover all continents nationality wise.
regional roaming min 4star potential, specific scouting players in the Belgian National youth teams.
- How many coaches? What quality coaches? Key Attributes?
As many coaches as the board will allow, Under 21 and Under 19 have both a manager and assistant. them and all youth coaches most important attribute is working with youngsters/ youth coaching. Then youth coaches specialities are varied.